Assistant Director, Property Management

This role provides day-to-day leadership and administrative oversight for a property management department. The successful candidate will help keep operations organized so the director can focus on portfolio strategy and performance. Key responsibilities include coordinating hiring and onboarding for property management staff, supporting tenant and landlord board matters, monitoring fire and workplace safety obligations, and helping manage municipal compliance issues. The position also reviews basic property financial information, assists with department reporting, and supervises administrative coordinators. You will work closely with human resources to manage recruitment from job posting through interviews, reference checks, and hiring recommendations. The role also includes preparing new hires for their first day, arranging access and equipment, maintaining personnel records, and supporting offboarding tasks. In addition, you will track active legal and arrears-related files, help prepare supporting documents, and follow each matter through to resolution. Other responsibilities include maintaining compliance schedules, coordinating inspections and required documentation, tracking property standards issues, supporting budget and rent-related administration, and assisting managers with notices, inspections, and tenant concerns. Strong organization, follow-through, and the ability to support multiple stakeholders are important. Experience in residential property administration, knowledge of relevant provincial legislation, and proficiency with modern property management systems and office software are preferred. A valid driver’s licence and access to a vehicle are required.